Privacy Notice: Student work experience/careers events – Parents’ notice

Who we are and why we need your information

We are the London & International Brokers’ Association (LIIBA) which represents the interests of Lloyd’s insurance and reinsurance brokers operating in the London and international insurance markets. LIIBA works with various charities and educational support services to offer work experience and careers events to students aged 14 and above who would like to learn more about career opportunities in the insurance industry. In order to provide these opportunities, we will use information about your child such as their name, age and contact information. We will also collect and use your name and contact information. Sometimes we will use special categories of personal data relating to your child such as health information. For example, if your child is attending an event or participating in work experience, we will need information about their dietary requirements, any allergies and any access requirements.

When we make decisions about how you and your child’s information is used, we are a data controller. We will only use personal data when we are allowed to. This might be because we have a legal obligation, we have a business need or because of a legal claim.

Sometimes we may need to rely on consent to use your child’s information. Where we need this consent to use your child’s information, we will make it clear and the consent can be given by you, or your child (as appropriate). If you or your child provide(s) consent and later change your mind, you can tell us at any time by emailing us at: enquiries@liiba.co.uk. If you do change your mind, we will explain what this means to you and/or your child at the time but it may mean we are unable to contact you and/or your child and your child may be unable to attend our events.

What information do we collect

The categories of student information that we use include:

• Name, age and contact details.
• Information about the school or educational setting the student attends.
• Information about the student’s attendance and interest in our events (such as webinars and work experience).
• Assessment of the student’s performance at our work experience events.

Special categories of student personal data:

• The student’s dietary requirements, any allergies and access requirements where the student attends an event in person.
• Details of any injury if the student is hurt at one of the events we have organised.

The categories of your information that we use:

• Name and contact details.

The reasons why we use personal data

Marketing

If you or your child (as applicable) have given us consent, we may send marketing to your child by email to promote the insurance industry. We will always offer the option to unsubscribe or opt-out from our marketing emails. You or your child can do that at any time by clicking the ‘unsubscribe’ link in our emails or by contacting us by email at enquiries@liiba.co.uk

Sharing information

We obtain your child’s information from different sources including from you, their school and the charities and educational support services we partner with.

We will share your child’s information with third parties (such as insurance industry trade bodies or institutions (including their member firms), service suppliers supporting our initiatives and Lloyd’s of London) so we can provide your child with work experience or training. For example, we share your information with education and careers support providers (such as Belonging @ LIIBA and Get Involved). We might also share your information with our members where they are hosting or involved in an event which you would like to participate in.

How we keep information safe

We keep information safe by using different security measures. For example, when personal information is stored on our systems, it can only be accessed by a password by LIIBA staff who have been background checked and receive regular training on how to protect personal data.

We will only keep information for as long as we need it or for as long as we are legally required to. Usually, this will be for no longer than three years from the date you/your child joined our distribution list.

Overseas transfers

Generally, we only share your and your child’s personal data with organisations based in the UK. However, in the event that we transfer your personal data outside of the UK, we will ensure that a similar degree of protection is afforded to it. If you would like further information about this then please contact us.

Your data protection rights

Under data protection laws, you and your child have legal rights in relation to your/their personal information, including the right to:

• ask us for a copy/access to information about you/your child that we hold, along with additional details about how we use your information
• have your/your child’s personal information corrected, if it is inaccurate or incomplete
• request the deletion or removal of personal information in certain circumstances (such as where it is no longer necessary for us to use the information for the original purpose it was collected)
• restrict our use of your/your child’s personal information (i.e. allowing its storage but no further use)
• in some circumstances, ask us to transfer your/your child’s personal information that you/your child provided to us to a third party of your/your child’s choice
• object to the use of your personal information (in certain circumstances) and an absolute right to object to the use of your personal information direct marketing (including profiling)
• not be subject to decisions based purely on automated processing where it produces a legal or similarly significant effect on you/your child (we do not carry out any such automated processing)

You can find out more about your and your child’s data protection rights at the Information Commissioner’s website: https://ico.org.uk/your-data-matters/ or by getting in touch with us by emailing enquiries@liiba.co.uk

If you are concerned about the way we are collecting or using your and/or your child’s personal information, please let us know or, alternatively, you can contact the Information Commissioner’s Office at https://ico.org.uk/concerns/  or by calling their helpline on 0303 123 1113.

Withdrawal of consent and the right to lodge a complaint

Where we are using your child’s personal information with your or your child’s consent, you or your child have the right to withdraw that consent. If you change your mind, or you are unhappy with our use of your and/or your child’s personal information, please let us know by contacting enquiries@liiba.co.uk

If you are unhappy with the way we use your and/or your child’s personal information, you can contact the Information Commissioner’s Office at https://ico.org.uk/concerns/ or by calling their helpline on 0303 123 1113.

Contact/how you can find out more

You can ask us questions and exercise your data rights (such as asking us for a copy of your information) at any time by contacting us at: enquiries@liiba.co.uk

Last updated

We may need to update this privacy notice every so often, so we recommend that you revisit this information from time to time. This version was last updated on 17 May 2022.

 

Privacy Notice: Student work experience/careers events – Student notice

Who we are and why we need your information

We are the London & International Brokers’ Association (LIIBA) which represents the interests of Lloyd’s insurance and reinsurance brokers operating in the London and international insurance markets. LIIBA works with various charities and educational support services to offer work experience and careers events to students aged 14 and above who would like to learn more about career opportunities in the insurance industry. In order to provide these opportunities, we will use information about you such as your name, age and contact information. Sometimes we will use information which is “sensitive”. For example, if you are attending an event or participating in work experience, we will need information about your dietary requirements, any allergies and any access requirements. We call this type of sensitive information “special categories of personal data”.

When we make decisions about how your information is used, we are a data controller. We will only use your information when we are allowed to. This might be because we have a legal obligation, we have a business need or because of a legal claim.

Sometimes we may need to rely on “consent” (your or your parents’/guardians’ agreement) to use your information. Where we need this agreement to use your information, we will make it clear and the consent can be given by your parents/guardians or you (as appropriate). If you provide consent and later change your mind, you can tell us at any time by emailing us at: enquiries@liiba.co.uk. If you do change your mind, we will explain what this means to you at the time but it may mean we are unable to contact you and you may be unable to attend our events.

What information do we collect

The categories of student information that we use include:

• Name, age and contact details.
• Information about the school or educational setting you attend.
• Information about your attendance and interest in our events (such as webinars and work experience).
• Assessment of your performance at our work experience events. 

Special categories of personal data:

• Your dietary requirements, any allergies and access requirements where you attend an event in person.
• Details of any injury if you are hurt at one of the events we have organised.

The reasons why we use your information

Marketing

If you have given us your consent, we may send marketing to you by email to promote the insurance industry. We will always offer you the option to unsubscribe or opt-out from our marketing emails. You can do that at any time by clicking the ‘unsubscribe’ link in our emails or by contacting us by email at enquiries@liiba.co.uk

Sharing your information

We obtain your information from different sources including from your parents or guardians, your school and the charities and educational support services we partner with.

We will share your information with third parties (parties (such as insurance industry trade bodies or institutions (including their member firms), service suppliers supporting our initiatives and Lloyd’s of London) so we can provide you with work experience or training. For example, we share your information with education and careers support providers (such as Belonging @ LIIBA and Get Involved). We might also share your information with our members where they are hosting or involved in an event which you would like to participate in.

How we keep your information safe

We keep your information safe by using different security measures. For example, when your personal information is stored on our systems, it can only be accessed by a password by LIIBA staff who have been background checked and receive regular training on how to protect personal data.

We will only keep your information for as long as we need it or for as long as we are legally required to. Usually, this will be for no longer than three years from the date you joined our distribution list.

Overseas transfers

Generally, we only share your information with organisations based in the UK. However, in the event that we transfer your personal information outside of the UK, we will ensure that a similar degree of protection is given to it. If you would like to know more about this then please contact us.

Your data protection rights

Under data protection laws, you have legal rights in relation to your personal information (read below to learn more about your data rights).

You have the right to:

• ask us for a copy/access to information about you that we hold, along with additional details about how we use your information
• have your personal information corrected, if it is inaccurate or incomplete
• request the deletion or removal of personal information in certain circumstances (such as where it is no longer necessary for us to use your information for the original purpose it was collected)
• restrict our use of your personal information (i.e. allowing its storage but no further use)
• in some circumstances, ask us to transfer your personal information that you have provided to us to a third party of your choice
• object to the use of your personal information (in certain circumstances) and an absolute right to object to the use of your personal information direct marketing (including profiling)
• not be subject to decisions based purely on automated processing where it produces a legal or similarly significant effect on you (we do not carry out any such automated processing)

You can find out more about your data protection rights at the Information Commissioner’s website: https://ico.org.uk/your-data-matters/ or by getting in touch with us by emailing enquiries@liiba.co.uk

If you are concerned about the way we are collecting or using your personal information, please let us know or, alternatively, you can contact the Information Commissioner’s Office at https://ico.org.uk/concerns/  or by calling their helpline on 0303 123 1113.

Withdrawal of consent and the right to lodge a complaint

Where we are using your personal information with your consent, you have the right to withdraw that consent. If you change your mind, or you are unhappy with our use of your personal information, please let us know by contacting enquiries@liiba.co.uk

If you are unhappy with the way we use your personal information, you can contact the Information Commissioner’s Office at https://ico.org.uk/concerns/ or by calling their helpline on 0303 123 1113.

Contact/how you can find out more

You can ask us questions and exercise your data rights (such as asking us for a copy of your information) at any time by contacting us at: enquiries@liiba.co.uk

Last updated

We may need to update this privacy notice every so often, so we recommend that you revisit this information from time to time. This version was last updated on 17 May 2022.